The Texas A&M University System

Here’s a Glimpse of the Job  

Arre you an experienced office manager looking for your next challenge? Do you enjoy working with college students and want to contribute to the facilitation of their academic success? The Dean’s Office within the College of Arts and Sciences is looking for an Administrative Coordinator II to support Undergraduate Academic Advising.  

You will serve as the personal assistant for the Executive Director of Academic Advising and Student Success and be the primary support for the Assistant Directors and Dean’s level advising staff. You will handle tasks such as preparing correspondence, maintaining calendars, and scheduling appointments. Responsibilities will also include organizing meetings on behalf of the Executive Director, facilitating customer appointments, and managing communication for the Dean’s Office advising. Additionally, the role involves planning and executing office operations, coordinating meetings and events, managing team procedures, and supporting various administrative functions and projects. 

Opportunities to Contribute:  

• Administrative Support: Coordinate and manage administrative tasks, including preparing reports, summaries, and analyses for the Director of Advising. 

• Meeting Coordination: Schedule and arrange meetings, including logistics, announcements, and other services as requested by advising staff. 

• Customer Service: Serve as the first line of communication for Dean’s Office advising, triaging issues, and referring students and visitors to appropriate resources. 

• Project Management: Oversee special projects, monitor project timelines, and identify issues. 

• Process Improvement: Adapt, combine, and improve services, processes, or programs. 

• Event Planning: Provide logistical support for college advising meetings and events, including scheduling, room setup, and ordering materials and refreshments. 

• Office Management: Monitor and maintain office procedures, ensure cleanliness and general appearance of common areas, and oversee office equipment and supplies. 

• Technical Support: Assist with IT issues, manage virtual advising meetings, and coordinate the use of Zoom. 

• Budget Management: Support the oversight of multiple advising center budgets and assist with purchasing processes. 

• Onboarding: Assist with the onboarding of new advisors and act as a liaison to business, human resources, and IT units. 

• Document Management: Manage incoming mail, deliveries, and faxes, and maintain electronic document management systems. 

• Communication: Maintain contact lists, manage shared drives, and enter advising notes to keep records of appeals and petitions. 

Qualifications 

• Bachelor’s degree or equivalent combination of education and experience 

• Three years of experience in office administration 

A well-qualified candidate will also have:  

• More than two years of experience in office administration or project management. 

• Experience with document management processes and systems.  

• Working knowledge/experience with EAB NAVIGATE, COMPASS and HOWDY.  

• Ability to cultivate and maintain professional working relationships with people. 

• Knowledge of spreadsheet, database, and presentation applications. Interpersonal and communication skills.  

• Planning and organization skills.  

Salary: Compensation will be commensurate based on the selected candidate’s education and experience.  

Special Note: This position will require working occasional evening and weekend hours and may require occasional travel. 

What You Need to Do 

Apply! Submit a resume/cv and cover letter. These documents will help us with the review process. You may upload these documents on the application under CV/Resume. 

Why Texas A&M University?  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages, and life sciences. The college is home to preeminent scholars and researchers, world-class academic programs, and exceptional students eager to learn, discover, and make a difference. The educational experience in Arts and Sciences supports, engages, and inspires students during every step of their academic journey, from choosing to become an Aggie, to launching their successful career. It includes amazing opportunities for participating in cutting-edge research, study abroad experiences, immersive field work with world-renowned experts, and hands-on experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups, where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad world-changing areas. Be Here. Be ArtSci. Learn more about us at https://artsci.tamu.edu   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees